BFTTA CLUB POLICY

1. Purpose

This policy outlines the expectations, procedures, and commitments of Be Fit Today Track Academy to ensure a safe, inclusive, and effective training environment for all members.

2. Membership and Registration

• All athletes must be registered and have completed all required forms before participating in any sessions.

• Fees must be paid in full and in advance for the selected training days.

3. Attendance and Booking

• Athletes must attend only on the training days originally booked, unless by the specific request of the Head BFTTA Coach.

• Switching training days is not permitted, regardless of the reason. This policy helps us maintain balanced group sizes and ensure each session is delivered as planned.

• Missed sessions are non-refundable and cannot be rescheduled.

• If an athlete participates in a competition on a scheduled training day, that training session will not be rescheduled or refunded.

• Additional individual training days can be purchased, via the taster session option on the website

4. Session Structure

• Each session is designed with a specific focus tailored to the age and ability of the group.

• Coaches plan drills, technical skills, and conditioning relevant to the training day.

• Athletes are expected to arrive on time and be prepared with appropriate clothing and footwear.

5. Code of Conduct

• All athletes, parents, and coaches must treat each other with respect at all times.

• Bullying, discrimination, or disruptive behavior will not be tolerated.

• Athletes are expected to listen to and follow coaches’ instructions.

6. Health and Safety

• Any medical conditions or injuries must be disclosed at membership and updated as needed.

• Athletes should bring water and be dressed appropriately for weather and activity.

• In case of emergency, Be Fit Today Track Academy will contact the parent/guardian listed on the registration form.

7. Communication

• Club updates will be shared via email, social media, or designated group channels.

• Parents/guardians should notify the club in advance if an athlete will be absent.

• Questions or concerns should be addressed respectfully to club staff.

8. Photography and Social Media

• Photos or videos may be taken during sessions for Be Fit Today Track Academy promotion unless a parent/guardian opts out in writing.

9. Safeguarding

• Be Fit Today Track Academy is committed to the safety and well-being of all children and vulnerable individuals.

• All coaches are DBS checked and follow safeguarding best practices.

10. Policy Updates

• Be Fit Today Track Academy reserves the right to amend policies as needed and will inform members of any changes.

The Club has a Privacy Policy statement available here.